Example hotel & guesthouse invoice
Here is what a typical hotel & guesthouse invoice built with this template looks like. It bills 4 line items, from “Deluxe double room” to “Late check-out”, for a subtotal of $660.00 before tax. Swap in your own rates; the amounts recalculate automatically.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Deluxe double room (nights) | 3 | $165.00 | $495.00 |
| Breakfast (per person per day) | 6 | $15.00 | $90.00 |
| Airport transfer | 1 | $45.00 | $45.00 |
| Late check-out | 1 | $30.00 | $30.00 |
| Subtotal | $660.00 | ||
Suggested note for the client: Check-in: ___ Check-out: ___. Booking ref: ___. Occupancy taxes applied where required.
What to include on a hotel & guesthouse invoice
- Guest name and booking reference
- Check-in and check-out dates
- Room type and nights
- Meals, transfers and extras
- Occupancy or tourist taxes
- Deposit paid and balance
Hotel & Guesthouse invoicing tips
- List room nights and rates separately from extras.
- Add local occupancy tax using the tax field.
- Include the booking reference for business travelers' expense claims.
- Collect a deposit at booking for non-refundable rates.
How to use this template
- Replace the sample line items with the work you actually did. The example items show typical hotel & guesthouse charges and rates – adjust them to your prices.
- Add your business and client details, set the invoice number and due date, and add tax if you are registered to collect it.
- Download the PDF and email it to your client. Your edits are saved in this browser, so next month you only need to change the dates and items.
Need to quote the job first? Use the quote generator. Getting paid late? Work out interest with the late fee calculator, or browse all 50 invoice templates.
Frequently asked questions
Do business travelers need an itemized hotel invoice?
Yes – most expense policies require an itemized invoice showing room charges and taxes separately.
How do I add tourist or occupancy tax?
Enter the rate in the tax field, or add a separate line if tax is charged per night.
Is this hotel & guesthouse invoice template free?
Yes. Edit every field, download as many PDFs as you like and print them. There is no sign-up, no watermark and nothing is uploaded to our servers.
How do I save the invoice as a PDF?
Click "Download PDF / Print" and choose "Save as PDF" as the destination in the print dialog. It works on desktop and mobile browsers.