Example construction invoice
Here is what a typical construction invoice built with this template looks like. It bills 5 line items, from “Labor – framing crew” to “Debris removal & dumpster”, for a subtotal of $12,255.00 before tax. Swap in your own rates; the amounts recalculate automatically.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Labor – framing crew (2 workers × 40 hrs) | 80 | $55.00 | $4,400.00 |
| Materials – lumber, fasteners, sheathing | 1 | $4,850.00 | $4,850.00 |
| Equipment rental – scaffolding (1 week) | 1 | $425.00 | $425.00 |
| Subcontractor – electrical rough-in | 1 | $2,200.00 | $2,200.00 |
| Debris removal & dumpster | 1 | $380.00 | $380.00 |
| Subtotal | $12,255.00 | ||
Suggested note for the client: Progress invoice #2 of 4 per contract dated ___. Payment due within 15 days. Retainage of 5% withheld per contract terms. Late balances accrue 1.5% per month.
What to include on a construction invoice
- Project name, site address and contract or job number
- Billing period and the percentage of work completed (for progress billing)
- Separate lines for labor, materials, equipment and subcontractors
- Approved change orders, each referenced by number
- Retainage withheld and the amount previously billed
- Your contractor license number and insurance details where required by your state
Construction invoicing tips
- Bill by milestone (foundation, framing, rough-in, finish) instead of waiting until completion – it keeps cash flowing on long jobs.
- Attach lien waivers when the client or lender asks for them; it speeds up draw approvals.
- Write change orders down and get them signed before the work starts, then list each one on the next invoice.
- Keep material receipts; many clients ask to see backup for cost-plus contracts.
How to use this template
- Replace the sample line items with the work you actually did. The example items show typical construction charges and rates – adjust them to your prices.
- Add your business and client details, set the invoice number and due date, and add tax if you are registered to collect it.
- Download the PDF and email it to your client. Your edits are saved in this browser, so next month you only need to change the dates and items.
Need to quote the job first? Use the quote generator. Getting paid late? Work out interest with the late fee calculator, or browse all 50 invoice templates.
Frequently asked questions
What is retainage on a construction invoice?
Retainage (or retention) is a percentage of each progress payment – typically 5–10% – that the client holds back until the project is substantially complete, as security that the work will be finished properly. Show it as a separate deduction so the running totals stay clear.
Should materials be marked up on a construction invoice?
Under a fixed-price contract you simply bill the agreed amount. Under cost-plus or time-and-materials contracts, a 10–20% markup on materials is common, but it must be stated in your contract.
Is this construction invoice template free?
Yes. Edit every field, download as many PDFs as you like and print them. There is no sign-up, no watermark and nothing is uploaded to our servers.
How do I save the invoice as a PDF?
Click "Download PDF / Print" and choose "Save as PDF" as the destination in the print dialog. It works on desktop and mobile browsers.