Example landscaping invoice
Here is what a typical landscaping invoice built with this template looks like. It bills 5 line items, from “Weekly mowing, edging & blowing” to “Green waste disposal”, for a subtotal of $1,340.00 before tax. Swap in your own rates; the amounts recalculate automatically.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Weekly mowing, edging & blowing (visits) | 4 | $55.00 | $220.00 |
| Mulch – hardwood, installed (cubic yards) | 5 | $85.00 | $425.00 |
| Shrub planting – 3 gal boxwood | 8 | $45.00 | $360.00 |
| Spring cleanup | 1 | $275.00 | $275.00 |
| Green waste disposal | 1 | $60.00 | $60.00 |
| Subtotal | $1,340.00 | ||
Suggested note for the client: Monthly service invoice for the billing period shown. Payment due by the 10th. Autopay available on request.
What to include on a landscaping invoice
- Service address and property size if relevant
- Billing period and the dates of each visit
- Recurring services (mowing, trimming) and one-off projects listed separately
- Plants, mulch and materials with quantities
- Disposal or dump fees
- Seasonal or annual contract reference
Landscaping invoicing tips
- Bill recurring lawn care monthly rather than per visit – it smooths cash flow for you and the customer.
- List visit dates so customers can see the service was performed on weeks they were away.
- Quote hardscape (patios, walls) separately with a deposit, since materials are expensive.
- Offer a small discount for annual prepayment to lock in customers before the season starts.
How to use this template
- Replace the sample line items with the work you actually did. The example items show typical landscaping charges and rates – adjust them to your prices.
- Add your business and client details, set the invoice number and due date, and add tax if you are registered to collect it.
- Download the PDF and email it to your client. Your edits are saved in this browser, so next month you only need to change the dates and items.
Need to quote the job first? Use the quote generator. Getting paid late? Work out interest with the late fee calculator, or browse all 50 invoice templates.
Frequently asked questions
Should I invoice per visit or monthly?
Monthly is easier for both sides on recurring maintenance. List each visit date on the invoice for transparency.
How do I handle skipped visits due to weather?
State your policy in the contract – either credit the skipped visit or average 4 visits per month across the season. Show any credit as a negative line.
Is this landscaping invoice template free?
Yes. Edit every field, download as many PDFs as you like and print them. There is no sign-up, no watermark and nothing is uploaded to our servers.
How do I save the invoice as a PDF?
Click "Download PDF / Print" and choose "Save as PDF" as the destination in the print dialog. It works on desktop and mobile browsers.