Example wedding planner invoice
Here is what a typical wedding planner invoice built with this template looks like. It bills 4 line items, from “Full wedding planning package” to “Assistant coordinator”, for a subtotal of $5,350.00 before tax. Swap in your own rates; the amounts recalculate automatically.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Full wedding planning package | 1 | $6,500.00 | $6,500.00 |
| Rehearsal coordination | 1 | $400.00 | $400.00 |
| Assistant coordinator (hours) | 10 | $45.00 | $450.00 |
| Installment 1 received | 1 | $-2,000.00 | $-2,000.00 |
| Subtotal | $5,350.00 | ||
Suggested note for the client: Wedding date: ___. Installment 2 of 3. Remaining balance due 30 days before the wedding.
What to include on a wedding planner invoice
- Couple's names and wedding date
- Package and services included
- Additional services (rehearsal, extra staff)
- Installments paid and remaining
- Payment schedule
- Cancellation and postponement policy
Wedding Planner invoicing tips
- Use a 3-installment payment schedule tied to dates.
- Show all previous payments so the couple always knows the balance.
- Put your postponement policy in the notes.
- Bill extras as they are added rather than at the end.
How to use this template
- Replace the sample line items with the work you actually did. The example items show typical wedding planner charges and rates – adjust them to your prices.
- Add your business and client details, set the invoice number and due date, and add tax if you are registered to collect it.
- Download the PDF and email it to your client. Your edits are saved in this browser, so next month you only need to change the dates and items.
Need to quote the job first? Use the quote generator. Getting paid late? Work out interest with the late fee calculator, or browse all 50 invoice templates.
Frequently asked questions
What is a typical wedding planner payment schedule?
A deposit at booking (often 30–50%), a mid-point installment, and the balance 2–4 weeks before the wedding.
How do I show installments on the invoice?
Add received installments as negative line items, as shown, or list them in the notes.
Is this wedding planner invoice template free?
Yes. Edit every field, download as many PDFs as you like and print them. There is no sign-up, no watermark and nothing is uploaded to our servers.
How do I save the invoice as a PDF?
Click "Download PDF / Print" and choose "Save as PDF" as the destination in the print dialog. It works on desktop and mobile browsers.