Example auto repair invoice
Here is what a typical auto repair invoice built with this template looks like. It bills 5 line items, from “Front brake pads & rotors – labor” to “Shop supplies”, for a subtotal of $535.00 before tax. Swap in your own rates; the amounts recalculate automatically.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Front brake pads & rotors – labor (hrs) | 1.8 | $120.00 | $216.00 |
| Brake pads – ceramic | 1 | $68.00 | $68.00 |
| Brake rotors | 2 | $72.00 | $144.00 |
| Brake fluid flush | 1 | $89.00 | $89.00 |
| Shop supplies | 1 | $18.00 | $18.00 |
| Subtotal | $535.00 | ||
Suggested note for the client: Vehicle: 2019 Honda Civic, VIN ___, Odometer ___. Parts warranty 12 months / 12,000 miles. Payment due on pickup.
What to include on a auto repair invoice
- Vehicle year, make, model, VIN and odometer
- Customer complaint and diagnosis
- Labor hours (book time) and rate
- Parts with part numbers and whether new, used or rebuilt
- Shop supply and disposal fees
- Warranty terms
Auto Repair invoicing tips
- Record VIN and mileage on every invoice – it is required in many states and protects you on warranty claims.
- State whether parts are new, used or rebuilt; many state consumer laws require it.
- Get customer approval before work exceeding the estimate.
- Return or offer old parts if the customer requests them.
How to use this template
- Replace the sample line items with the work you actually did. The example items show typical auto repair charges and rates – adjust them to your prices.
- Add your business and client details, set the invoice number and due date, and add tax if you are registered to collect it.
- Download the PDF and email it to your client. Your edits are saved in this browser, so next month you only need to change the dates and items.
Need to quote the job first? Use the quote generator. Getting paid late? Work out interest with the late fee calculator, or browse all 50 invoice templates.
Frequently asked questions
Do auto repair invoices need to show the parts condition?
Many states require invoices to state whether parts are new, used, or rebuilt. Check your state's auto repair law.
What are shop supplies?
A small charge for consumables like rags, lubricants and cleaners, often a percentage of labor.
Is this auto repair invoice template free?
Yes. Edit every field, download as many PDFs as you like and print them. There is no sign-up, no watermark and nothing is uploaded to our servers.
How do I save the invoice as a PDF?
Click "Download PDF / Print" and choose "Save as PDF" as the destination in the print dialog. It works on desktop and mobile browsers.