Example videography invoice
Here is what a typical videography invoice built with this template looks like. It bills 5 line items, from “Pre-production – script & shot list” to “Licensed music track”, for a subtotal of $3,349.00 before tax. Swap in your own rates; the amounts recalculate automatically.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Pre-production – script & shot list | 1 | $600.00 | $600.00 |
| Shoot day – director/DP (full day) | 1 | $1,200.00 | $1,200.00 |
| Camera & lighting package (day) | 1 | $450.00 | $450.00 |
| Editing & color grading (hours) | 12 | $85.00 | $1,020.00 |
| Licensed music track | 1 | $79.00 | $79.00 |
| Subtotal | $3,349.00 | ||
Suggested note for the client: Includes 2 rounds of edits. Raw footage available for an additional fee. 50% deposit received; balance due on final delivery.
What to include on a videography invoice
- Project name and final deliverables (length, format, versions)
- Pre-production, production and post-production as separate sections
- Shoot days and crew roles
- Equipment rental and location fees
- Music licensing and stock footage
- Revision rounds included
Videography invoicing tips
- Bill a 50% deposit to cover crew and gear bookings.
- Price shoot days as half-day or full-day rates rather than hours.
- List music and stock licenses separately so clients understand third-party costs.
- Charge for extra versions (vertical cut, 15-second edit) – they add real editing time.
How to use this template
- Replace the sample line items with the work you actually did. The example items show typical videography charges and rates – adjust them to your prices.
- Add your business and client details, set the invoice number and due date, and add tax if you are registered to collect it.
- Download the PDF and email it to your client. Your edits are saved in this browser, so next month you only need to change the dates and items.
Need to quote the job first? Use the quote generator. Getting paid late? Work out interest with the late fee calculator, or browse all 50 invoice templates.
Frequently asked questions
Should raw footage be included?
Most videographers do not include raw footage by default. If a client wants it, add it as a separate line with a fee.
How do I charge for revisions?
Include a set number of revision rounds in the project fee and bill additional rounds at your hourly editing rate.
Is this videography invoice template free?
Yes. Edit every field, download as many PDFs as you like and print them. There is no sign-up, no watermark and nothing is uploaded to our servers.
How do I save the invoice as a PDF?
Click "Download PDF / Print" and choose "Save as PDF" as the destination in the print dialog. It works on desktop and mobile browsers.