Example it services invoice
Here is what a typical it services invoice built with this template looks like. It bills 5 line items, from “Managed IT support – 15 users” to “Laptop setup & imaging”, for a subtotal of $2,337.50 before tax. Swap in your own rates; the amounts recalculate automatically.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Managed IT support – 15 users (monthly) | 15 | $95.00 | $1,425.00 |
| On-site visit – server maintenance (hours) | 3 | $135.00 | $405.00 |
| Microsoft 365 Business Standard licenses | 15 | $12.50 | $187.50 |
| Backup storage (TB) | 2 | $40.00 | $80.00 |
| Laptop setup & imaging | 2 | $120.00 | $240.00 |
| Subtotal | $2,337.50 | ||
Suggested note for the client: Billing period: monthly in advance. Ticket summary attached. Payment due within 15 days; services may be suspended after 30 days overdue.
What to include on a it services invoice
- Billing period and service agreement reference
- Per-user or per-device monthly fees
- Out-of-scope work billed hourly with ticket numbers
- Software licenses and subscriptions
- Hardware purchased
- Service level or support hours included
IT Services invoicing tips
- Bill managed services in advance at the start of each month.
- Reference ticket numbers for out-of-scope hours so clients can verify the work.
- Pass through license costs at a fixed per-user price to keep invoices predictable.
- Include a suspension clause for long-overdue accounts.
How to use this template
- Replace the sample line items with the work you actually did. The example items show typical it services charges and rates – adjust them to your prices.
- Add your business and client details, set the invoice number and due date, and add tax if you are registered to collect it.
- Download the PDF and email it to your client. Your edits are saved in this browser, so next month you only need to change the dates and items.
Need to quote the job first? Use the quote generator. Getting paid late? Work out interest with the late fee calculator, or browse all 50 invoice templates.
Frequently asked questions
Should IT support be billed per user or per device?
Per-user pricing is most common for managed services today because it scales with headcount; per-device pricing works better for server and network monitoring.
How do I invoice emergency support?
Bill it as a separate hourly line with a higher rate and include the ticket number and date.
Is this it services invoice template free?
Yes. Edit every field, download as many PDFs as you like and print them. There is no sign-up, no watermark and nothing is uploaded to our servers.
How do I save the invoice as a PDF?
Click "Download PDF / Print" and choose "Save as PDF" as the destination in the print dialog. It works on desktop and mobile browsers.